Privacy Policy

By accessing and using this Site, you hereby agree to the terms of this privacy policy.

BachmannHR Group is committed to the protection of the privacy of its web site visitors. Please note that we may provide aggregate statistics about our customers, sales, traffic patterns, and related site information to reputable third-parties, but these statistics will include no personally identifying information.

Who are we

BachmannHR Group Limited and Bachmann Corporate Services Limited (“Company”) is committed to protecting the rights of individuals in line with the Data Protection (Bailiwick of Guernsey) Law, 2017 (“DPL”) and the General Data Protection Regulation (“GDPR”).

Bachmann Corporate Services Limited has a Data Protection Officer who can be contacted through data.protection@bachmanngroup.com   

What personal data do we collect about you

The personal information that we collect from you will/may include; name, date of birth, nationality, passport data, home address, telephone number, email address, emergency contact, job title, staff number, bank account details, tax information, national insurance information, social security information, health and medical information, education history, employment history, references.

This information will be obtained via various documentation and correspondence required for you to engage in employment or a contractual agreement with us.

You will, of course, inevitably be referred to in many company documents and records.

How will the information be used

The Company needs to keep and process information about you for normal employment and contractual purposes. The information we hold and process will be used for our management and administrative use only. We will keep and use it to enable us to run the business and manage our relationship with you effectively, lawfully and appropriately, during the recruitment process, whilst you are working for us, at the time when your employment ends, after you have left and during the time we have entered into a contractual agreement with you. This includes using information to enable us to comply with the employment contract, to comply with any legal requirements, pursue the legitimate interests of the Company and protect our legal position in the event of legal proceedings. If you do not provide this data, we may be unable in some circumstances to comply with our obligations and we will tell you about the implications of that decision.

As a company pursuing to provide maritime services including payroll administration, full crew management, provision of temporary seafarers, corporate ownership and yacht management activities, we may sometimes need to process your data to pursue our legitimate business interests, for example to prevent fraud, administrative purposes or reporting potential crimes. We will never process your data where these interests are overridden by your own interests.

Much of the information we hold will have been provided by you, but some may come from other internal sources, such as your manager, or in some cases, external sources, such as referees.

Where necessary, we may keep information relating to your health, which could include reasons for absence and GP reports and notes. This information will be used in order to comply with our health and safety and occupational health obligations – to consider how your health affects your ability to do your job and whether any adjustments to your job might be appropriate. We will also need this data to administer and manage statutory and company sick pay, health insurance or life insurance policies.

Where we process special categories of information relating to your racial or ethnic origin, political opinions, religious and philosophical beliefs, trade union membership, biometric data or sexual orientation, we will always obtain your explicit consent to those activities unless this is not required by law or the information is required to protect your health in an emergency. Where we are processing data based on your consent, you have the right to withdraw that consent at any time.

In addition, we monitor computer and telephone use, as detailed in our company handbook available on the company’s network.

Other than as mentioned below, we will only disclose information about you to third parties if we are legally obliged to do so or where we need to comply with our contractual duties to you, for instance we may need to pass on certain information to, pension or health insurance schemes.

We may transfer information about you to other group companies for purposes connected with your employment or the management of the company’s business.

In limited and necessary circumstances, your information may be transferred outside of the EEA or to an international organisation to comply with our legal or contractual requirements. We have in place safeguards including email encryption to ensure the security of your data.

We do not use automated decision making. The Company could however potentially use automated decision making in the future as part of our defined role to facilitate our legal obligations.

If in the future we intend to process your personal data for a purpose other than that which it was collected we will provide you with information on that purpose and any other relevant information.

What is our legal basis for processing your personal data

BachmannHR Goup Ltd and Bachmann Corporate Services Limited’s legal basis for processing your personal data will either be:

• The consent you have given us (or explicit consent for special categories of data),
• Where the processing of such data is necessary for the performance of a contract of which you are party to or in order to take steps at the request of yourself prior to entering into a contract
• Where processing is necessary for the purposes of the legitimate interests pursued by the company or by a third party

Who will receive your information

Your personal data will be received by the company and will be processed by the staff within the company and other in house companies. Your data may/will also be sent to third parties including:

• Pension providers
• Payroll providers
• Tax offices
• Social security offices
• Supervisory authorities and other regulatory bodies
• Law enforcement agencies

What are your individual rights?

Under the GDPR and DPL you have a number of rights with regard to your personal data which are.

The right to be informed

You have the right to be informed about the collection and use of your personal data along with the purpose for the processing, the recipients and the security of your data.

Security of your information

The security of your personal data is the very important to us and we make sure your data is secure by having adequate firewalls, anti-malware, anti-virus and anti-spyware which we regularly keep up to date.

When storing your data, we store it both on our company network and physical copies. Electronic copies of your personal data are stored on our company’s network which requires personalised logins to access. Physical copies of your personal data are stored in securely locked cabinets during out of office hours and also in our secure filing room, access to which is protected by a key code and key.

How to make a complaint

If you are unhappy with the way in which your personal data has been processed you may in the first instance contact our Data Protection Officer using the contact details above.

If you remain dissatisfied then you have the right to apply directly to The Office of the Data Protection Commissioner for a decision.

The Information Commissioner can be contacted at:

Information Commissioner’s Office
Data Protection Office
Guernsey Information Centre
North Esplanade
St. Peter Port
Guernsey
GY1 2LQ

https://­dataci.­gg

Updates to Privacy Notice

We will amend this Privacy Notice from time to time to ensure it remains up to date.  Please visit our website to keep up to date with any changes.